Making A Wedding Planning Checklist

The average length of an engagement in the U.S. is 16 months. With this timeframe in mind, we are going to share a comprehensive wedding checklist with you today that we think will be very helpful. The Grand Central Party team wants your day to be absolutely perfect!

16 – 9 months out:

  • Start a wedding binder.
  • Gather inspiration from Pinterest and from magazines that offer ideas for weddings, lifestyle, gardening, design, food, and lifestyles.
  • Establish your budget. Know ahead of time what you have to spend, and don’t forget to include possible family contributions.
  • Pick your wedding party members.
  • Start the guest list. Build a database that you can pull from throughout the process for gifts, RSVPs, contacts, and other relevant information.
  • Hire your wedding planner now, if you are going to use one.
  • Reserve your venues.
  • Book the person who will be officiating.
  • Start researching florists, caterers, photographers, and musicians/DJs.

8 months out:

  • Hire your photographer and/or videographer.
  • Book all entertainment.
  • Hire, and meet with, the caterer.
  • Get your dress. Make sure you allow for several fittings.
  • Reserve hotel rooms for any guests from out of town.
  • Register for gifts.

7 months out:

  • Get invitations, and hire a calligrapher if you won’t have the time or the skill to address them yourself.
  • Start planning your honeymoon. Get passports together, and schedule appointments with doctors for any necessary inoculations.
  • Purchase bridesmaids dresses.
  • Meet with the person officiating. Ensure that you have all necessary documents.
  • Book all necessities for an outdoor event, such as portable toilets, chairs, and lighting.
  • Send your “Save The Date” cards.
  • Book the florist.
  • Transportation. Now’s the time to reserve your limos or towncars.
  • Create your wedding day timeline.

4-5 months out:

  • Reserve your rehearsal dinner venue.
  • Revisit the invitations to ensure they are on schedule.
  • Select your cake and put it on order. Make sure you taste it!
  • Send your guest list to the person who is hosting your wedding shower.
  • Start your wedding dress fittings, and purchase your shoes. You should take the shoes to the fittings to make sure they work together, and so the tailor will know just how long your gown needs to be.
  • Schedule your hair and makeup persons.
  • Choose music. Be clear on when it will be played, and make a note of anything you absolutely do not like.

3 months out:

  • Finalize flowers and menu.
  • Order your wedding favors and welcome baskets.
  • Create a toast list.
  • Finalize the readings for the ceremony.
  • The order of the ceremony and reception should be finalized at this time.
  • If you haven’t already, now’s the time to purchase your rings, giving you time for resizing and engraving.
  • Provide your vendors with an event schedule.

2 months out:

  • Touch base with all of your vendors to ensure that any questions they may have will be answered.
  • Meet with your photographer and walk through the schedule discussing specific shots.
  • Touch base with the band or DJ to review the playlist.
  • Mail your invitations 6 to 8 weeks before the ceremony.
  • Have your bachelorette party! This usually is the job of the maid of honor, but if it hasn’t been mentioned yet, ask.

1 month out:

  • Enter the RSVPs into your database. Now aren’t you glad you created one?
  • Get that marriage license.
  • Mail rehearsal-dinner invitations.
  • Have one last dress fitting.
  • Stock the bar, now that you know who’s coming.
  • Confirm your hair and makeup appointments.
  • Complete your assigned seating plan.
  • Purchase gifts for your bridesmaids.
  • Write your vows, if you are not using the standards.

The week of:

  • Reconfirm vendor arrival times.
  • Delegate small tasks, such as who will help carry your things, who will oversee gifts and money, who can be point-person for the vendors.
  • Provide the bridal party with a timeline.
  • Pick up your dress.
  • Check in with the photographer.
  • It’s manicure and pedicure time.
  • Send the finalized guest list to the caterer and venues.
  • Assemble and distribute the welcome baskets – people are arriving!
  • Break in those shoes.
  • Pack for your honeymoon.

You did it! This list is lengthy, but you can of course remove items when they don’t pertain to your wedding celebrations. Here at Grand Central Party, we want your day to be perfect! Call us for your rental needs.

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