Office Party Planning Tips

March 7, 2019 by Grand Central Party

We’ve got a list for you that will help you with that office party you are planning. We know you don’t want to forget anything!

  • What type of party should it be? Company-wide or just the management? Casual or fancy? Employees only, or plus-ones? Should you invite clients?
  • What about your budget? Check with the boss to see what kind of budget you will be allowed before you start planning.
  • Setting a date. Work with your venue, caterer, and bartender to choose an available date and timeframes. You might have to choose a weeknight if weekends are already booked up for most of the people who you would like to attend.
  • Selecting your venue. Available dates might be hard to come by, so you may need to go with an in-home party or have it at the office itself. If your party is going to be larger, you should look at possible venues to rent out for the evening. If the venue is outdoors, you will likely need tent rentals, chair rentals, etc. to accommodate your guests!
  • Choose a hostess or speaker. Make sure this person is someone everyone likes and someone who has a sense of humor. If awards will be presented, make sure this will be done in a respectful and appreciative manner.
  • Picking a theme. This is the fun part. Coming up with a theme allows you to use your creativity. Spring Fling or Winter Wonderland, if the season is appropriate, costume or dance party – it’s up to you. Playing games is often part of the fun, as well. Who doesn’t love the White Elephant gift exchange? Once you have your theme, the decor will naturally follow.
  • Planning entertainment. You may consider a DJ or live band, but your budget will determine your choice here. Perhaps one of the staff has a family member or friend who is a musician, and this can help you save money.
  • Dress code? Formal or casual? Make sure your invitees know how to dress.
  • Sending out invitations. Depending on how fancy this event will be, you can either email everyone or send out formal invitations. Make sure they reflect the theme and the dress code.
  • A holiday menu. Work with the caterer to create the best possible holiday menu, or if going casual and potluck, get a good idea of who is bringing what.

Our Grand Central Party team is all about making your holiday office party the best event of the year. Call us today to begin planning! From tents and china to chairs and bars, we can set you up for party success.

Locations for Your Nashville Winter Wedding

February 7, 2019 by Grand Central Party

Nashville is a wedding hotspot these days with its down-home and low-key approach to life and celebrations. Your photos will be amazing, too! When planning a winter wedding here in Music City, you will have a great selection of venues to choose from. Here are a few to consider:

  • A Barn. There are renovated barns in abundance in Nashville and the surrounding countryside that will easily fulfill a rustic-themed wedding. The decorations can be such fun, too! In a venue like this one, using natural elements such as live plants and flowers will be perfect, and the vibe is going to be natural and easy, as well. With the right chair rentals, your guests can sit in comfort without detracting from the overall aesthetic of the venue.
  • A Hotel. Nashville is home to plenty of hotels, as well. From the five-star Hermitage to area bed-and-breakfasts, you can choose just the right spot for your wedding and wedding party.
  • A Plantation. Several of the historic plantations here in Music City are open as wedding venues. The gardens and outbuildings are perfect for pictures, and the grounds are usually large enough to support tent rentals, table rentals, and chair rentals for outdoors, if that is your choice.
  • A Bridge. The Pedestrian Bridge overlooking downtown is a lovely spot to use for a wedding with unparalleled photo opportunities. You can reserve tent rentals and awnings to be prepared for the weather.
  • A Park. Nashville is home to some of the most beautiful urban parks in the nation, and are very reasonable when it comes to rental prices. The winter vegetation is bare, but it can be a perfect backdrop for the color palette of your winter wedding.
  • A Music Venue. Many of the most well-known music venues are right here in Music City. Just think of the crazy fun party you could have at one of these spots for your winter wedding!
  • Reception. And don’t forget Broadway and the honky-tonks for your reception. Just take a stroll down this famous street and take in the sights and sounds for a one-of-a-kind celebration.


Grand Central Party is all about making your celebration great. We offer tent rentals, chair rentals, china, flatware and linen, and we are here to help when it comes to the food and drink, too. Call us today about your winter wedding, and let’s get this party started.

Planning the Perfect Corporate Party

January 10, 2019 by Grand Central Party
party rental, corporate event, event rental, tent rental

With 2018 now come to a close and all of our holiday planning done, it is time to reflect on 2018 and to celebrate on the successes your business and all of your accomplishments. It’s been such a great year in business, and celebrating that fact and the people who make it happen is a great way to open up 2019. Planning the perfect corporate party can be challenging, but if you do it right, it can be the crowning event of the year!

Here are some tips for planning the perfect corporate party.

  • Party Venue. Consider the attendees. You know these people since you see them every day, or you work with others who do. What kind of venue would be best for this awesome staff? A sports bar or a ballroom? Private dining or a theme park? Are they outdoorsy and adventurous? Or maybe they prefer discussing literature and wine. Do some research about these folks and their likes and dislikes as a group and pick the perfect venue. If your corporation is large, you’ll need to plan differently and choose a venue that appeals to the group at large as well as consider chair rental, table rental, and if you settle on an outdoor venue, possibly even tent rental!
  • Food and Drink. This is the fun part. Make sure your menu is eclectic and that it takes allergies and food intolerances into consideration. Have fun with the drinks, too! Offerings for those who enjoy alcohol are important, but so are the offerings for those who do not. And then there’s the dessert table…you can go wild here. Find a caterer or dessert creator that can come up with custom desserts just for your group. Make it memorable!
  • Awards. Will you be handing out end-of-year awards? Make sure these are presented before too much partying is done so that everyone can enjoy the spectacle and truly appreciate their co-workers and all of their hard work.
  • Dancing. To dance, or not to dance. That is often the question. If you are providing music, make sure you choose music that will answer this question in just the right way for your group. DJ or chamber music? Hip-hop or rockabilly? Live band? Acoustic guitar serenades? Lots to choose from.

Here at Grand Central Party, we just love a good party! Whether you need tent rentals or linens, china and chargers,  chair rentals and table rentals, we’ve got it all. Call us today, and let us help you plan the perfect corporate party!

Keeping Your Wedding Day Running Smoothly

December 13, 2018 by Grand Central Party

There’s a reason everyone calls a wedding day “The Big Day.” Of all the days in your life, this one will be top of mind whenever you think about the most important and life-changing events you have experienced. You will want it to be as perfect as possible, with every detail covered, and that means….stress.

Here are some tips to help you keep your wedding day running smoothly:

  • Time Log. Create a schedule for the wedding morning. Hair, make-up, breakfast, and bouquet – all these factors will need to be considered before the ceremony. Setting a timeline for yourself and the bridal party will help to keep everything running as smoothly as possible, ensuring that people are in their designated places when they are supposed to be. Keep a simple time log of suppliers, transporters, and important guests and their approximate arrivals that allows you to keep track at a glance. Don’t forget the contact numbers! This log will be easily handed off to a trusted designate. Which leads us to the next tip….
  • Right Hand Person. Assign a member of the bridal party (other than the maid/matron of honor) to be your right-hand person. They can function as your personal photographer, chronicling the spontaneously funny/touching things that happen during the day and post these appropriately to social media while partnering with the professional photographer to ensure you get all the shots you want. The little details, such as overseeing the time log, as mentioned above, and dealing with caterers, Uber drivers, and your relatives, can be their special domain and will go a long way in helping to tie up any loose ends, allowing you to focus more on yourself and this momentous and wonderful step you are taking. They can also be the point person when it comes to helping you get in (and out) of your dress. This might not seem like a big deal, but think about what could happen if you run into a snag!
  • Emergency Bag. Make a list of any and every little thing you might need, like Tide sticks, a sewing kit, scissors, extra hosiery, Tylenol, Kleenex, extra perfume, emergency phone numbers, phone charger…. We’re sure you can come up with many other items to store in your emergency bag that could very well save the day. This bag can be handed to your maid/matron of honor for safekeeping.
  • Gift Table Officiant. Designate someone to oversee the gifts and cards (preferably someone not in the bridal party), such as a cousin or trusted work associate. They can ensure that all cards and gifts are kept in the proper spot, that they are well taken care of while the event lasts, and that they are properly transported after the reception.  
  • Kid Stuff. If there will be children at the wedding, it might be a good idea to consider some entertainment just for them. There are many different kinds of professional entertainers that are great for kids, from mermaids and princesses to magicians and puppeteers. Adults will enjoy these, too!
  • Focus. Remember what this day is all about. It’s a day to celebrate love and commitment; you are marrying your closest friend. Everything else is secondary.



Congratulations from all of us here at Grand Central Party!

Planning Around a Rustic Themed Wedding

November 15, 2018 by Grand Central Party

Definition of “rustic”:

  • Relating to the countryside, rural
  • Constructed or made in a plain or simple fashion

These days, we are all becoming much more mindful of the beauty of our natural world and just how precious it is as well as being more aware of our need to simplify our lives. Rusticity in our home and office interiors, our landscaping and gardens, and our gatherings is a reflection of that mindfulness, while being more “green” in all that we do is something we know is becoming ever more important.

When it comes to any kind of gathering, celebration, or Nashville event, planning around a rustic theme can be a lot of fun as well as being good for the environment. Here are some ways you can plan around this type of theme:

  • Create a comprehensive plan of your party and all the elements that will be going into it. What are you celebrating? Who will be coming? What time of day? Will there be food, or music and dancing, and do you foresee it being a low-key kind of event, or will this be a lively bunch?
  • Your decor can involve natural elements such as wood, metal, organic linens, and plant life. This will bring the beauty of the natural world into any setting.
  • Eating foods that are produced locally is a responsible way to cut down on environmental damages, and can make for an exciting party menu. Let your guests know that your rustic gathering will include farm to table fare!
  • If your event will be held at night, consider using LED torches, jack o lanterns, covered lanterns, torches, and candles, instead of electrical lighting. While taking care to avoid accidents, of course, you will be adding a timeless feel to your party and saving some energy as well.
  • Consider using tents for your rustic-themed outdoor party. Your guests will be surrounded by the natural world while being out of the elements, and the sides can be drawn up to make the most of the setting. This is an especially attractive feature during a sunset and at twilight, while as the night deepens, your carefully chosen rustic lighting will wow your guests.

Let us know how we can help you create an unforgettable event! Visit us at Grand Central Party and let’s get this party started.