Outdoor Winter Reception Tips

January 16, 2020 by Grand Central Party

When a couple plans their wedding, they often consider the spring and/or early summer first, and it’s not hard to see why. The weather is wonderful, flowers and trees are in full bloom, and the school year is winding down, making travel easier for families with children. However, venue prices can be harder to find and reserve since so many other couples are thinking along the same lines, and prices are at a premium due to the popularity of the season. Why not consider a winter wedding and an outdoor winter reception instead?

The romantic ambiance of a frosty or snowy landscape can make your event completely unforgettable, while the competition for vendors and venues will be pretty light, lessening the stress of planning. Lower prices can be a great benefit of choosing to have an outdoor winter reception this time of year, too!

Winter in Tennessee is pure loveliness and can often be relatively mild, so while you are planning your winter wedding and wedding reception you may want to consider taking it all out of doors. Think of the unique decorating possibilities! You can choose hues with frosty undertones that will mesh perfectly with your natural surroundings, or you may want to go with bold jewel tones that will sparkle under the evening lights that can be strung in surrounding bushes and trees, for example. 

Here are a few outdoor winter reception tips for you to consider as you plan:

  • Keep warm. You will, of course, be considering everyone’s comfort, and there are a lot of ways you can keep everyone warm at your outdoor winter reception. Using fire-pits, torches, candles, and lanterns scattered around the grounds will help to bring some heat and romantic light to the event. If it is really nippy, you can always rent outdoor heaters, too. Provide shawls and hand-warmers in complementary colors and materials; these can be keepsakes of your celebration, as well. 
  • Keep dry. An event tent is easy to reserve, and there are many styles to choose from. You can raise the side panels for sunnier conditions, or keep them lowered if it gets damp. Whether it’s snowing or raining, a tent will keep everyone dry and the party can continue, no matter what! Your party rental company can provide couches, tables, and comfy chairs that can be set up for conversation, and don’t forget the dance floor! This can be inside your tent or out of doors – your choice. 
  • Smart Footwear. Keep in mind that the condition of the ground may not be ideal, so bring several pairs of shoes. You may even want to have “Wellies” available! 

Here at Grand Central Party, we love to party! If you are planning an outdoor winter reception, we can help you make it an unforgettable event. We offer tents that range in size from 10’ by 10’ to 60’ by 15’, so we can keep a crowd of any size. warm and dry. We carry couches, chairs, and tables of all sizes and styles, from classic to rustic, and we offer portable grills, Sterno Hot Boxes, and chaffers to keep your food toasty and your hungry guests happy. We’re here to help you get your party started!

Hosting a Corporate Gala

December 19, 2019 by Grand Central Party

Your corporate gala should be an event to remember, and Grand Central Party is here to help you make it just that. Choosing a fun and unique theme is the perfect way to create a memorable event, and we can make your vision come to life by providing all the accessories you will need to conjure up some party magic. 

Our party rental offerings for your corporate gala include: 

  • Tables. Hi-top, triangle, and rustic handcrafted farm tables, and everything in between.
  • Tents. Perfect for outdoor parties any time of year.
  • Chairs. From classic folding chairs and rattan couches to elegant Chiavari.
  • China Flatware, Glassware. Rustic, modern, or uptown.
  • Crowd Control. Carpet runners, barricades, and stanchions for larger events
  • Catering and Beverage Service. Grand Central Party Rentals provides food and drink, as well.

Here are a few ideas for your corporate gala theme:

  • A Masquerade. If you are envisioning an elegant event, a masquerade would be just the thing. You can go with timeless European decor, masks, and some ballroom dancing. Your venue can be decorated in a romantic palette, accented with gold or silver to elevate the atmosphere. If you choose a tent as your venue, think about one with skylights and sides that can be lifted up to let in the starlight and soft breezes. You might even add a fountain or two; your guests may start to imagine themselves dancing along a Venetian canal. 
  • An Oscar Party. Glamor is the name of the game here for your corporate gala. A black-and-white palette, red carpet, and stanchions will have your guests feeling like VIPs. Formal attire will mimic the style of those who attend the true-life awards, and if you add a stage and theater lighting, it will be simply enchanting. A dinner menu that includes offerings from the West Coast, along with some California wines, will be the perfect final touch.
  • Go Vegas. You can really pull out all the stops here. Using dice and cards to slot machines and other casino-style activities can help you bring the feel of Las Vegas to your corporate gala. Add an over-the-top, glitzy entrance that just screams “Welcome to Las Vegas” and mimics those famous wedding chapels with arches and lots of flowers, and you are all set. Maybe some of your more extroverted co-workers can be persuaded to impersonate Elvis or some of the Rat Pack for the evening!

When it comes to planning your corporate gala, we are here to help you make it the event of the year. Our Grand Central Party Rental team loves to throw a party—let’s get started on yours!

Preparing for a Winter Wedding

November 21, 2019 by Grand Central Party

The winter wedding palette is unparalleled. Those pristine snowy whites complemented by the jeweled tones of evergreen and holly, blown glass ornaments, stained glass windows, and the glow of firelight that we associate with the colder months all make for a visually unforgettable nuptial celebration. They encourage us to bundle up and surround ourselves with soft and comfortable textures and fabrics. The Danish have a word for it: hygge. It means “a quality of coziness and comfortable conviviality that engenders a feeling of contentment or well-being,” and that quality can lend a unique feel to your winter wedding. 

Today, we’re sharing a few inspirational ideas for you as you plan your event:

  • Go cozy. Add warmth and coziness to your wedding by layering textures like velvet and plaid, whether it be with pillows and blankets to keep your guests warm or for chair coverings and table runners. 
  • Candles and Fires. Light it up! Safely add candles wherever you can, and if you can hold your event in a venue with a fireplace or two, the more the better. Firepits and bonfires can be perfect for many receptions, as well. Designate a responsible guest or two (who don’t plan on drinking anything except the toasting glass) to oversee these larger fire features to ensure safety. 
  • Go for Gold. When it comes to your table settings, use gold. This warm, yet dramatic, metal is the perfect complement to all the colors of the season. 
  • The Flowers of Winter. A statement bouquet with large tropical blooms isn’t going to be right for a winter wedding. Take advantage of the deep, textural greens and tiny winter blooms of the season. Use suspended evergreen garlands to transform your interior spaces, whether you are in a building or a custom tent. These add a wintry, forest-like feel, and you can add tiny fairy-lights to enhance the ethereal look. They are aromatic, too, so the sense of smell is engaged, and guests experience the scents of the outdoors while they celebrate in a cozy indoor space.
  • The Great Out (and In) Doors. Don’t shy away from an outdoor ceremony, even during the coldest months. A winter wedding allows you to hold an event that can be both in and out of doors. Your ceremony can be out in the open, and your reception can be held in a cozier location, like a custom tent that is installed and decorated specifically with you in mind. Very “hygge”!

Throughout the year, we have all the necessities and accessories you could possibly ask for when it comes to planning your perfect wedding. From tents and stanchions to tables, chairs, and everything in between, here at Grand Central Party, we have it all. Let’s get your party started!


Choosing the Best Decor for Your Autumn Party

October 24, 2019 by Grand Central Party

So you’re planning to throw a party this fall? Of course, you will want it to be a gorgeous autumnal event, and, since it’s Nashville, you know you will have an eclectic crowd—
photographers, musicians, foodies, writers, tattoo artists, painters, and more. The company you keep is intriguing and unique, so you’ll want your autumn party to reflect the originality and creativity of your attendees.

Your decor and table settings will need to encourage people to relax and enjoy each other, so choosing stylish simplicity and comfort will do just that. If the weather is fine, groupings of chairs (and even couches!) can be arranged outdoors around a bonfire or firepit for that camping feel, while providing cover by using tents for wetter weather will ensure that your party won’t be interrupted.

Centerpieces can be quickly created by tying hand-picked flowers and dried herbs together and placing them mid-table in jars, baskets, wine or beer bottles, or just lying in graceful heaps. Pumpkins, squash, and other gourds are a must, both large or small, and you may want to add welcoming words or phrases on them by painting or ink. The smallest gourds can be used as place settings—use pet names, nicknames, or other unique verbiage for a fun touch.

Don’t hesitate to make use of lanterns and other lighting to enhance your autumn party; the sun will be going down early at this time of year, so an afternoon party will turn into an evening party. Side and coffee tables can be employed to hold your lighting, and adding pine cones, containers of autumn leaves and other natural autumn items could be a nice touch. Stringing lights from trees, decking, fences, and shrubbery will add to the ambiance of your get-together; there are many colors available, too.

Coverings, such as blankets, throws, or sheepskins can be readily available for those truly nippy nights, as well. Choose colors that complement your party scheme.

Grand Central Party is the place to go for all your decor needs. We offer tents of all sizes, as well as tables, chairs, china, and linen. Whether you want your gathering to be rustic, elegant or something else entirely, we can help you create a Nashville event to remember!

Tips for Throwing an Outdoor Party in the Fall

September 19, 2019 by Grand Central Party

Outdoor entertaining is something most of us do during the summer, but what about during the fall? Think about it—cooler weather (perfect for a cozy fire), fewer insects, and less conflict with your guests’ vacation plans. If you want to throw a party, we’ve got some great tips to help you plan the perfect outdoor autumn bash:

Lights. It will be getting darker earlier, so you’ll want to figure out a lighting solution before your event. Even if your party starts earlier in the day, an event where people are truly enjoying themselves will often go into the evening hours. That’s a compliment to you as the host! Be ready to party at any hour using string lights, Mason-style jar luminaries, and other lighting solutions that will light up your night. 

Fire. Sitting around a fire during autumn is one of the best things about the season. It’s also one of our favorite fall party ideas, since it hits all the high points—warmth, light, and atmosphere—all must-haves at any get-together.

Drinks. Every party can be enlivened by a signature drink, so spend some time creating fun beverages that will be unique for your event. Hot toddys are always popular, as well as anything involving apples. Scotch is also a great drink for fall weather. 

Games. Your party may be a family-friendly event, and if that’s the case, having games that kids can play will be a must-have. (Although honestly, most adults will love to jump into a game of cornhole themselves). Lawn croquet is tons of fun, and a scavenger hunt can be extremely entertaining for guests of all ages. A pumpkin-carving contest might be a good idea for your crowd, or if you don’t want to see your crew wielding knives, you can decorate pumpkins instead!

Treats. Nighttime, party, fire, friends, family, S’Mores. They all go together, right? Make sure that your party includes DIY treats like ice cream sundaes, cookies to decorate, or those awesome S’Mores to put together. Treats add an extra bit of fun, as well as connecting and bonding, which is really at the heart of any memorable party. 

Food. You know your crew, so give them what they love. Whether it’s burgers or tacos, barbecue or pizza—make it fun by providing a grill. Ask folks to bring their favorite meats or veggies to throw on—it will be a party with food to remember. Don’t forget local offerings, such as cheeses, bread, honey, and other area specialties. 

Gourds. Use gourds in all your decorating, especially the beloved pumpkin. Having big ones, little ones, and unique versions will make for a special atmosphere for your event.

Tents. The weather during the fall is beautiful, but it can get a bit chilly and wet. Be ready for anything with a tent for your event. You can set up food and dining tables indoors in case the party needs to move, and you’ll be covered no matter what happens. 

Here at Grand Central Party, we have a huge selection of tents perfect for any soiree. We also carry plates, silverware, chairs and tables, and many other items that can help elevate your get-together from a plain old party to an event that will be remembered by all attendees for many years to come. Call us, and let’s get this party started!